Your patients trust you with their most private information.
HIPAA requires you to protect it.
BoTech Security Solutions builds and manages HIPAA compliance programmes for small healthcare practices in Kansas City and nationwide — medical offices, dental practices, therapy groups, and medical billing organizations. Security monitoring and compliance management at a flat monthly rate.
No completed risk assessment on file
The most commonly cited deficiency in OCR breach investigations — required annually under 45 CFR §164.308(a)(1).
Missing Business Associate Agreements
Most practices have a BAA with their EHR vendor. Most are missing agreements with six or more other vendors who touch PHI.
Policies signed years ago, never reviewed
A policy signed in 2021 and never revisited is not a current policy in the eyes of an OCR investigator.
No monthly evidence trail
HIPAA compliance requires ongoing evidence of active controls — not just documentation that it once existed.
Most small practices have HIPAA policies. Almost none have an active compliance programme.
When the Office for Civil Rights investigates a breach they are not asking whether you intended to be compliant. They are asking whether you can produce evidence of active, ongoing compliance activity — risk assessments, training records, access reviews, audit log reviews, and BAAs for every vendor that touches patient data.
Most small healthcare practices cannot. The gap between having policies and having a compliant programme is where the legal exposure lives — and where BoTech operates.
Get Your Free Scorecard →HIPAA compliance management built for small practices.
Everything your practice needs to build, maintain, and evidence a defensible HIPAA compliance programme — without the overhead of in-house compliance staff.
HIPAA Risk Assessment
Annual risk assessment conducted, documented, and signed — covering all ePHI systems, access controls, and identified threats. The foundational requirement of the HIPAA Security Rule.
All 12 Security Policies
Every required HIPAA Security Rule policy written, customized for your practice, and reviewed annually. Access control, audit logging, incident response, workforce training, and more.
Business Associate Management
Complete BAA register — every vendor that touches PHI identified, BAAs executed, and reviewed annually. Your EHR, billing company, IT provider, cloud storage, and more.
24/7 Security Monitoring
Continuous endpoint monitoring detects threats before they become breaches. Every security event logged and documented — producing the audit trail your HIPAA programme requires.
Monthly Evidence Tracking
Every compliance activity documented monthly — audit log reviews, training completions, access reviews, policy reviews. The evidence trail that answers an OCR investigation.
Breach Response Support
When an incident occurs — ransomware, lost device, unauthorized access — we are already monitoring it. Breach assessment, containment, and OCR notification support included.
From zero to audit-ready in 90 to 120 days.
A structured process that builds your compliance programme from the ground up — security active within 14 days, compliance programme complete within 90 to 120.
Assess
Full gap analysis against your specific regulatory framework. Every gap documented before a single policy is written.
Secure
Security monitoring live. Endpoints enrolled. Configurations hardened. Your security baseline is established and active.
Build
All 12 policies written. Risk assessment completed. Evidence tracking configured. Workforce training initiated.
Audit-Ready
First evidence cycle complete. BAAs executed. You can now respond to a regulator or auditor with confidence.
Find out where your practice's HIPAA programme actually stands.
A free 30-minute assessment reviews your current HIPAA posture — policies, risk assessment, BAA register, evidence trail — and gives you a specific list of gaps to address. No pitch. No obligation. Most assessments reveal 4–7 specific gaps.
